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KHGKAREN HUBER GROUP
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All cases/ERP + automationSample case · structure only

Fourteen spreadsheets, one ledger

A home-appliance distributor was closing its month by hand across [N] sales channels. Nobody could say what was in stock without opening four files and phoning the warehouse.

[ XX% ]faster order handling
Client
[CLIENT NAME]
Sector
[SECTOR]
Services
Smart Suite · Automation
Duration
[N] weeks
Baseline measured
[N] weeks before
[ XX% ]
faster order handling
[ ## ] → [ ## ] min / order
[ XX h ]
manual hours removed weekly
across [ ## ] people
[ XX ]
days to close the month
was [ ## ] days
[ XX% ]
stock accuracy at count
was [ ## ]%
01 · Challenge

Where it hurt

Stock lived in one file, purchase orders in another, and the books in a third that only one person understood. Every channel had its own price list, and the three did not agree.

Stock nobody trustedCounts drifted between systems, so the team over-ordered to be safe.
A close that took daysMonth-end ran on one person's knowledge and their annual leave was a risk.
Prices that disagreedEach channel had its own list, and customers found the gaps before the team did.
02 · Solution

What we built

  • Inventory
  • Purchasing
  • Accounting
  • Store sync
  • AI insights

One ledger underneath everything, then automation on top of the parts people were retyping. We migrated in three passes so the business never stopped selling.

01One product recordEvery SKU, price and stock level in a single place, with channel prices derived from it.
02Supplier invoices read automaticallyDocuments matched to purchase orders, with one human approving the exceptions.
03Bank reconciliation on a rule setStatement lines matched nightly; only low-confidence rows reach a person.
04Reorder points that moveDemand and lead time watched together, so the alert arrives before the shortage.
05A close checklist anyone can runThe month-end sequence out of one head and into the system, step by step.
06One dashboard for the morningOrders, low stock and cash on one screen, opened before the first call of the day.
03 · Result

What changed

Measured over [N] weeks either side of cutover. Headcount was unchanged; [SEASONAL FACTOR] is excluded from the order figure.

Before → after
Minutes per order[ ## ] → [ ## ]
Days to close[ ## ] → [ ## ]
Manual hours per week[ ## ] → [ ## ]
Stock accuracy[ ## ] → [ ## ]
BeforeAfter
“

[CLIENT QUOTE — one or two sentences, in their words, approved in writing before publication.]

[ ][NAME][ROLE], [COMPANY]

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AI integration[ XX h ]answered before opening
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